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UNITED
NATIONS
A

        General Assembly
Distr.
GENERAL
A/BUR/54/1
13 September 1999

Original: ENGLISH

Fifty-fourth session
General Committee



Organization of the fifty-fourth regular session of the General Assembly,
adoption of the agenda and allocation of items

Memorandum by the Secretary-General




Contents
Paragraphs Page
I. Introduction 1-4 2
II. Organization of the session 5-41 2
III. Observations on the organization of future sessions of the General Assembly 42-44 11
IV. Adoption of the agenda 45-47 12
V. Allocation of items 48-62 23

I. Introduction



(b) The annex to resolution 51/241 of 31 July 1997, entitled "Strengthening of the United Nations system";



II. Organization of the session



A. General Committee





B. Rationalization of work





C. Closing date of the session





D. Schedule of meetings





E. General debate





F. Explanations of vote, right of reply, points of order and length of statements



"6. Explanations of vote should be limited to ten minutes.

"7. When the same draft resolution is considered in a Main Committee and in plenary meeting, a delegation should, as far as possible, explain its vote only once, i.e., either in the Committee or in plenary meeting, unless that delegation's vote in plenary meeting is different from its vote in the Committee.

"8. Delegations should exercise their right of reply at the end of the day whenever two meetings have been scheduled for that day and whenever such meetings are devoted to the consideration of the same item."



G. Records of meetings



"8. Decides that the practice of reproducing statements in extenso as separate documents shall be discontinued for all its subsidiary organs that are entitled to summary records;

"9. Decides further that any exceptions to this rule may be made by the body concerned only if the statements are to serve as bases for discussion and if, after hearing a statement of the relevant financial implications, the body decides that one or more statements in extenso may be included in the summary record, or reproduced as separate documents or as annexes to authorized documents".



H. Seating arrangements





I. Concluding statements





J. Resolutions



"(f) Efforts should be made to reduce the number of resolutions adopted by the General Assembly. Resolutions should request reports of the Secretary-General only in cases where that would be indispensable for facilitating the implementation of these resolutions or the continued examination of the question."

"5. Encourages Member States to exercise restraint in making proposals requesting new reports of the Secretary-General, bearing in mind the desirability of reducing the number of such reports".



K. Documentation



"28. The General Assembly, including its Main Committees, should merely take note of those reports of the Secretary-General or subsidiary organs which do not require a decision by the Assembly and should neither debate nor adopt resolutions on them, unless specifically requested to do so by the Secretary-General or the organ concerned."

"6. Emphasizes that reports requested of the Secretary-General should be made available in all official languages in a timely manner in accordance with the rules of procedure of the General Assembly and the annexes thereto with a view to enabling delegations to consider the substance of such reports more thoroughly in advance of meetings".



L. Questions related to the programme budget



"No resolution involving expenditure shall be recommended by a committee for approval by the General Assembly unless it is accompanied by an estimate of expenditures prepared by the Secretary-General. No resolution in respect of which expenditures are anticipated by the Secretary-General shall be voted by the General Assembly until the Administrative and Budgetary Committee (Fifth Committee) has had an opportunity of stating the effect of the proposal upon the budget estimates of the United Nations."

"12. It is imperative that Main Committees should allow sufficient time for the preparation of the estimate of expenditures by the Secretariat and for its consideration by the Advisory Committee on Administrative and Budgetary Questions and the Fifth Committee and that they should take this requirement into account when they adopt their programme of work."

"6. Decides that all proposals affecting the schedule of conferences and meetings made at sessions of the General Assembly shall be reviewed by the Committee on Conferences when administrative implications are being considered under the requirements of rule 153 of the rules of procedure of the Assembly".

A13. Furthermore:

"(a) A mandatory deadline, not later than 1 December, should be established for the submission to the Fifth Committee of all draft resolutions with financial implications;

"(b) The Fifth Committee should, as a general practice, consider accepting without debate the recommendations of the Advisory Committee on Administrative and Budgetary Questions on the financial implications of draft resolutions up to a prescribed limit, namely, $25,000 on any one item;

"(c) Firm deadlines should be set for the early submission of the reports of subsidiary bodies which require consideration by the Fifth Committee;

"(d) A minimum period of forty-eight hours should be allowed between the submission and the voting of a proposal involving expenditure in order to allow the Secretary-General to prepare and present the related statement of administrative and financial implications."



M. Observances and commemorative meetings





N. Special conferences



"(b) The Committee, taking into account difficulties encountered in ensuring adequate preparation of meetings, including timely distribution of documentation, as well as the ability of Member States to participate fully, recommends that the General Assembly should instruct the Main Committees to review the number of special conferences of the United Nations already proposed and scheduled in their respective fields of activity prior to deciding upon the scheduling of new and additional special conferences, thus bearing in mind the relevant portions of General Assembly resolution 33/55."

"(d) Until 1978, a number of resolutions had requested that only one major conference be scheduled annually. The decision of the General Assembly that no more than five special conferences should take place in a given year and that no more than one special conference should be convened at the same time should be strictly implemented."

"The existing principle that United Nations bodies should meet at their respective established headquarters, as provided for in General Assembly resolution 40/243 of 18 December 1985, should be strictly enforced. Whenever the Assembly accepts an invitation from the Government of a Member State to hold a conference or meeting away from established headquarters, the additional cost should be borne in full by that Government. The methods of budgeting these costs should be improved so as to ensure that all additional costs are accounted for."



O. Meetings of subsidiary organs



(a) Committee on Relations with the Host Country;

(b) Committee on the Exercise of the Inalienable Rights of the Palestinian People;

(c) Executive Board of the United Nations Development Programme/United Nations Population Fund;

(e) Working Group on the Financing of the United Nations Relief and Works Agency for Palestine Refugees in the Near East.



III. Observations on the organization of future sessions of the General Assembly





IV. Adoption of the agenda



167. Financing of the United Nations Interim Administration Mission in Kosovo (S.1).

168. Cooperation between the United Nations and the Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization (S.2).

170. Observer status for the International Institute for Democracy and Electoral Assistance in the General Assembly (S.4).

171. Need to examine the exceptional international situation pertaining to the Republic of China on Taiwan, to ensure that the fundamental right of its twenty-two million people to participate in the work and activities of the United Nations is fully respected (S.5).

172. Financing of the United Nations Mission in East Timor (A.1).



V. Allocation of items



        Chapter I
Matters calling for action by the General Assembly or brought to its attentionPlenary meetings, Second, Third and Fifth Committees
        Chapter II
Special high-level meeting of the Council with the Bretton Woods institutionsPlenary meetings and Second Committee
        Chapter III
High-level segmentPlenary meetings and Second and Third Committees
        Chapter IV
Operational activities segment
Plenary meetings and Second and Third Committees Chapter VCoordination segment Plenary meetings and Second and Third Committees
        Chapter VI
Humanitarian affairs segmentPlenary meetings
        Chapter VII
General segment
          Section A
Integrated and coordinated implementation of and follow-up to major United Nations conferences and summitsPlenary meetings, Second and Third Committees
          Section B
Coordination, programme and other questionsPlenary meetings, Second, Third and Fifth Committees
          Section C
Implementation of General Assembly resolutions 50/227 and 52/12 BPlenary meetings, Second, Third and Fifth Committees
          Section D
Implementation of the Declaration on the Granting of Independence to Colonial Countries and Peoples by the specialized agencies and the international institutions associated with the United NationsSpecial Political and Decolonization Committee (Fourth Committee)
          Section E
Regional cooperationSecond Committee
          Section F
Economic and social repercussions of the Israeli occupation on the living conditions of the Palestinian people in the occupied Palestinian territory, including Jerusalem, and the Arab population in the occupied Syrian GolanSecond Committee
          Section G
Non-governmental organizationsSecond Committee
          Section H
Economic and environmental questionsSecond Committee
          Section I
Social and human rights questionsThird Committee
        Chapter VIII
Elections, appointments, nominations and confirmationsPlenary meetings
        Chapter IX
Organizational mattersPlenary meetings, Second, Third and Fifth Committees




(d) Science and technology for development;

(e) External debt crisis and development.

(b) Business and development.

3. Programme budget for the biennium 1998B1999 (P.120).

4. Programme planning (P.121).

9. Scale of assessments for the apportionment of the expense of the United Nations (P.126).

11. Report of the Secretary-General on the activities of the Office of Internal Oversight Services (P.128).

38. Financing of the United Nations Interim Administration Mission in Kosovo (S.1).

(f) Appointment of a member of the United Nations Staff Pension Committee.


Sixth Committee

(a) United Nations Decade of International Law; 22/

5. Report of the United Nations Commission on International Trade Law on the work of its thirty-second session (P.157).

10. Review of the Statute of the United Nations Administrative Tribunal (P.162).

Notes


1/ Official Records of the General Assembly, Forty-first Session, Supplement No. 49 (A/41/49).

2/ Abbreviations used in the present document:

(P. ): item on the provisional agenda (A/54/150);
(S. ): item on the supplementary list (A/54/200);
(A.): additional item (A/54/231).

3/ Official Records of the General Assembly, Fifty-fourth session, Supplement No. 3 (A/54/3).

4/ This item has not been considered since the thirty-seventh session.

5/ See para. 51.

6/ The chapters of the report listed below would be referred also to the Second, Third and Fifth Committees, as follows:

(a) Chapters I, VII (sections B and C) and IX - Second, Third and Fifth Committees
(b) Chapter II - Second Committee
(c) Chapters III, IV, V and VII (section A) - Second and Third Committees

For further details, see para. 52.

7/ See para. 56.

8/ For sub-items (a) to (f), see "Fifth Committee", item 40.

9/ See para. 53.

10/ See para. 54.

11/ See para. 55.

12/ See para. 56.

13/ For further details, see para. 52.

14/ See para. 53.

15/ See para. 57.

16/ See para. 59.

17/ The chapters of the report listed below would be referred also to plenary meetings and to the Third and Fifth Committees, as follows:

(a) Chapters I, VII (sections B and C) and IX - Plenary meetings and Third and Fifth Committees
(b) Chapter II Plenary meetings
(c) Chapters III to V and VII (section A) - Plenary meetings and Third Committee

For further details, see para. 52.

18/ See paras. 59 and 60.

19/ The chapters of the report listed below would be referred also to plenary meetings and to the Second and Fifth Committees, as follows:

(a) Chapters I, VII (section B and C) and IX - Plenary meetings and Second and Fifth Committees
(b) Chapters III to V and VII (section A) - Plenary meetings and Second Committee

For further details, see para. 51.

20/ The chapters of the report listed below would be referred also to plenary meetings and to the Second and Third Committees, as follows:

Chapters I, VII (section B and C) and IX - Plenary meetings, Second and Third Committees

For further details, see para. 52.

21/ For sub-items (g) and (h), see "Plenary meetings", item 17.

22/ See para. 59.



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